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UX/UI Workflow Standardization Initiative

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UNDER CONSTRUCTION (27 March 2024) This case study is still under construction, so there may be a few things missing. But not to worry, the essence of this case study can all be found in The Cliff Notes. I'm also working on some more exciting content to share with you, such as a video walkthrough where I'll guide you through all the details of this case study and provide examples of the awesome templates we created as part of the outlined initiative. Be sure to check back soon!

How Good Workflows Make Happy (and Productive 😉) Teams!

The Case Study Breakdown

Short on time? Start with the video walk-through for a visual overview, followed by The Cliff Notes for a quick summary in just 5 minutes! Or if you want to look at some of the templates we created as part of the initiative outlined in this case study, then skip ahead to The Toolkit where you can check out some of the super awesome templates we created.

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The Walk Through

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The Cliff Notes

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The Toolkit

The Walk Through

✨ Sit back, relax, and watch as I take you through this case study deck style! (5 mins)

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The Deck 💻

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The Summary ✨

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The Kudos 🙏

The Cliff Notes

✨ All the key insights without all the extra reading

Introduction ✨

In this case study, we look at the challenges faced by our design team and the innovative solutions implemented to overcome them. From scattered documents to the restructuring of our workflow in Figma, we explore how these changes impacted our efficiency, communication, and overall work quality.

Identifying the Challenge 🧐

We began by taking a look at the existing workflow challenges, determining what wasn’t working and how this could relate to the overall design process. The discovery of scattered documents and assets across various apps was hindering communication and consistency, posing a barrier to our productivity and collaboration.

Solution: Centralizing in Figma 💻

To address these challenges head-on, we made the strategic decision to centralize all documents and deliverables in Figma. This shift not only streamlined access and sharing but also improved individual work processes and teamwork, ultimately enhancing our overall work quality and efficiency.

Key Moment: Figma Files Restructuring 🔑

A pivotal moment in our project was the restructuring of our Figma files—an idea proposed by the amazing UI design lead. By transitioning from a single team structure to dedicated teams for each client, we significantly improved organizational efficiency and facilitated seamless sharing with clients, setting the stage for enhanced collaboration and client satisfaction.

Limitations and Learnings 🧠

While making progress, we encountered limitations such as the need for ongoing refinement of templates and processes, as well as a learning curve associated with adapting to these changes. However, these challenges provided valuable insights into the importance of collaboration, flexibility, and continuous improvement in an ever-evolving design environment.

Punch (aka Impact) 👊

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Enhanced Efficiency

Centralizing documents in Figma streamlined processes, reducing time spent searching for information and increasing overall team efficiency.

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Improved Work Quality Introduction of new design templates elevated work consistency, professionalism, and end product quality, resulting in enhanced client satisfaction.

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Facilitated Communication Restructuring Figma files led to clearer communication and shared understanding of project goals among internal and stakeholder teams, fostering smoother collaboration.

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Personal Growth Collaborative teamwork and feedback exchange nurtured personal growth among team members, enhancing individual skills and fostering a more productive work environment.

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Client Satisfaction Enhanced workflows and improved work quality translated into increased client satisfaction, paving the way for stronger client relationships and future project opportunities.

Conclusion

In conclusion, this project significantly advanced our design team capabilities through standardized workflow and design templates. Our commitment to continuous improvement and adaptability ensures ongoing effectiveness. We're excited to build on this foundation for enhanced design work benefiting both our team and clients.